HR Assistant

Job Title: HR Assistant
Contract Type: Permanent
Location: London, United Kingdom
Reference: TD/16743A
Contact Name: Tom Dover
Contact Email:
Job Published: July 29, 2022 19:43

Job Description

Our client is a world leader in renewable energy, looking to hire a HR Assistant.

They were previously a fossil fuel business and now are the largest producer of biofuels in Europe. They are currently going through a HR Transformation, subsequently the environment is very dynamic and there is great space for growth.

The role would entail, ensuring the timely and accurate recording of data into the HR Information System (HRIS), ensuring starters, leavers and employment and personal changes are captured and accurately feed into dependant processes. You will also be the support to the payroll team, assisting where necessary and covering them during periods of absence. This role sits under the HR OPs and ER Team and reports into the HR Advisor.


Key responsibilities:

  • Manages the HR inbox

  • Undertakes processes in line with agreed process maps and operating procedures

  •  HRIS “superuser”, with responsibility for ensuring the company are maximising the potential of the system

  • Post-recruitment processing: contracts, offer letters, screening

  • Provide support and holiday cover in the preparation and maintenance of payrolls utilising the portal and the HRIS to ensure the timely and accurate completion of timesheets and payroll for all employees.


Starter Processing:

  • Ensure the timely approval of new starter forms, to initiate the relevant IT and Facilities processes.

  • Complete Payroll Notification Forms in a timely manner, to reflect completed and outstanding activities. Ensures the HRIS is updated as further information or updates are received, to inform accurate reporting.

  • Collates, and saves in the relevant shared folder locations, documents necessary for other HR starter processing activities such as payroll to avoid undue delays.

  • Ensures that a full HRIS record exists by ‘day one’, including accurate annual leave records.


Employment processing:

  • Undertakes benefits administration tasks, including updating the HRIS to reflect employee benefits and pensions selections and changes. Provides updated enrolment reports to benefit providers as required, to inform accurate invoicing.

  • Ensures the HRIS is updated to reflect personal and employment changes to reflect instruction or information received from employees or line managers.

  • Proposes and undertakes changes in the HRIS to achieve process efficiencies, improved data integrity and availability of data to relevant managers and HR colleagues.


Leaver processing:

  • Initiates and completes relevant leaver processing, to ensure that key functions receive timely notification of leavers to undertake their relevant processes. Within HR, this includes arranging exit interviews as required, issuing leaver confirmation letters and updating the HRIS to calculate any accrued or owed leave and monies owed by or to the departing employee.


Experience Required:

  • Previous HR administrative experience

  • Demonstrates initiative and motivation

  • Excellent at prioritising and multi-tasking

  • Attention to detail and a bias for accuracy

  • Experience of end-to-end payroll processes

  • Intermediate level skills in Word, Excel and PowerPoint and the desire to further develop these skills

  • Collaborative, team player

  • Strong interpersonal and communication skills

  • Level 3 CIPD qualification, or willingness to acquire

  • Excellent interpersonal and communication skills

  • Ability to work under pressure and meet deadlines

  • Self-motivated and well-presented


If you are interested in discussing the role further, please contact Tom Dover at

Job reference: TD/16743



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